A one day van rental might be the convenient, cost-effective, and commitment-free solution to your next group outing or event. Vans are versatile – designed to move everything from people to supplies, while still guaranteeing passenger comfort.
This post covers all you need to know about single day van rentals: uses, van types, considerations, and tips and tricks to ensure a positive experience.
Common uses for day-long van rentals
Wondering how a one day van rental can benefit you? Here are a few examples.
Moving furniture
Changing home or office? Passenger vans offer ample space and easy loading access, so you can safely transport everything from large printers to dining room tables without the hassle of multiple trips.
Transporting large items
When buying new appliances, or moving production equipment or pieces of art, van rentals can handle those large or bulky items that won’t fit in a standard car.
Group day trips
If you’re going on a day trip in a group, ditch the caravan of cars and opt for a passenger van rental. It’s perfect for family outings, sporting events, or wedding parties, and relieves the stress that comes with coordinating multiple vehicles.
Airport transfers
Free yourself from the hassle of shuttles and rideshares by renting a van as your airport transfer. Ever considered a Ford passenger van rental from Greenvans? We’ll be waiting curbside with the keys to your vehicle as soon as you land.
Camping trips
Passenger vans are unmatched when it comes to camping, for two reasons:
- You can bring all your equipment: Pack tents, cooking gear, sleeping bags and more, with space to spare.
- You can sleep inside the van: When a van is configured to accommodate eight passengers, there’s room to create a comfortable sleeping nook in the back.
Types of vans available for one-day rentals
What’s the difference between sprinter van rentals and cargo van rentals? When investigating the optimal van rental for a day, it’s important to identify which of the following options are best for your needs.
Passenger vans
A passenger van is designed to seat 8 – 15 people. They are perfect for family trips, team outings, touring bands, and corporate events. Removable seats make passenger vans versatile enough to transport cargo, equipment, pets, and event supplies.
Cargo vans
When passenger comfort isn’t a priority, cargo vans are a great option. These vehicles are specifically built for transporting goods and equipment and are ideal for moving furniture or delivering items.
Minivans
Offering a blend of passenger and cargo capabilities, minivans seat up to 7 people and have flexible seating configurations. They’re suitable for everyday use, and with room for the kids and the groceries, are often touted as a practice family vehicle.
Specialty vans
If you need a van that’s wheelchair-accessible or equipped for specific needs, specialty vans cater to a variety of requirements and are fully customizable.
How to choose the right van for your needs
How do you make a snappy decision on a van rental for a day? Check out our tips below.
Assessing your needs
- Why do you need a van rental for a day? Identify the purpose of your rental. Is it a road trip with friends? Are you moving furniture? Are you planning transportation for a corporate event? This will help narrow down your options.
- How long do you need the van? Is a one-day van rental enough or would several days be better?
Determining cargo space and seating requirements
- How many people will be traveling with you? Passenger vans can typically accommodate 8 -15 people, while minivans are suitable for groups under seven.
- How big are the items you wish to transport? Both passenger and cargo van rentals offer an open layout for bulky items. If rider comfort is a factor, a passenger van will have more cushiony seats.
- Will you need to remove seat rows? Consider if you need adjustable seating arrangements or additional storage options. Passenger vans, for example, allow you to remove or fold seats to create more space.
Considering fuel efficiency
- What are the van’s mileage ratings? Research the fuel efficiency of the vans you’re considering. Look for miles per gallon (MPG) ratings to estimate how much you’ll spend on gas during your rental period.
- What kind of fuel does the vehicle take? Regular or diesel? If fuel efficiency is a concern, diesel engines are often the better choice. Diesel-powered vehicles may have different pricing and availability, so reserve early if you can.
Pricing and costs
- Be aware of factors that influence rental costs: Daily rates can vary, due to the type of van, rental duration, season, and location.
- Note any additional fees that come with the rental: Ask about insurance costs, mileage limits, fuel policies, and accessory add-ons.
- Incorporate cost-effective tips: Reserving in advance, comparing rates with competitors, promotional periods, and off-peak rentals are great ways to save money on one-day van rentals.
Rental process
To ensure a seamless rental process for your van, here are a few things to know.
Finding a reliable rental company
This part should be easy! Let’s break the process down into the following three steps:
- Research: Check online reviews and ratings. Compare other clients’ experiences with major rental companies versus independent providers.
- Clarify services offered: Does the company have the type of van you need? Do they offer additional services like roadside assistance and rental insurance options?
- Customer support: Make sure there is 24-hour emergency service available. Friendly, easy-to-contact staff is important, too!
Reserving your van
When you’re ready to reserve your van rental for the day, ask yourself these questions:
- How do you prefer to book – online or by phone? Most agencies offer both options. However, if you have questions, a smaller agency may be a better choice. Employees generally have expert-level knowledge about the vans they rent.
- Do you have the necessary details ready for booking? As soon as you know your one-day rental date, preferred pick-up and drop-off locations, and any specific requirements, you’re ready to book!
- Did you receive a confirmation? You should receive a confirmation upon completing your reservation. Check your email to be sure.
Required documentation
All agencies require documentation to drive away in your rental van. Make sure you have the following on hand:
- Class E driver’s license: A valid, up to date driver’s license is mandatory for renting a van. Some vehicles, like specialty and camper vans, might require a special license, so ask your agent before booking.
- Credit card: A credit card is generally necessary for payment and as a security deposit. While some agencies do accept debit cards, it’s best to confirm before booking.
- Insurance proof: Bring a copy of your proof of insurance or consider purchasing one of their coverage options.
Picking up and returning the van
A little due diligence can go a long way! Avoid unwanted surprises by doing the following:
What to inspect before accepting the van
Take a good look at the van’s exterior condition and interior cleanliness. Check for dents, scratches, or other damage on the body of the van and take photos when necessary. Additionally, test the lights, brakes, and other essential mechanical systems to confirm all is working properly.
Understanding terms and conditions
Read through the rental agreement carefully, paying attention to details regarding mileage limits, fuel policies, and insurance coverage options. Be aware of any additional costs that may apply, such as late return fees, cleaning fees, or penalties for exceeding mileage limits.
Return policies and procedures
Confirm the address of the van’s designated drop-off location, and check if the gas tank needs to be filled. Allow time in your schedule for vehicle inspection if you’re dropping it off during regular business hours.
Legal considerations
Here’s are the legal considerations you need to know when renting a van for a day.
Rental agreement essentials
From a legal perspective, the rental agreement clarifies your rights and responsibilities as a renter, as well as the rental company’s expectations.
Age and licensing requirements
Most rental companies require renters to be at least 21 years old, with some charging extra fees for drivers under 25. All renters must present a valid driver’s license. Depending on the state, some require an international driver’s permit for foreign renters.
Mileage and usage limits
Check for any mileage restrictions, which results in extra fees when a specific limit is exceeded. If you think you need more freedom, ask about unlimited mileage packages.
There may also be limits on the vehicle’s usage. Some vans restrict off-roading or towing, among others. Violating these terms can result in charges or penalties.
Tips for renting a van for the day
A one-day van rental should go off without a hitch. Guarantee a smooth ride with these helpful tips.
- Review your insurance options: Can you use your own insurance? If not, will the agency’s basic coverage be enough? Find out what additional protection is offered in the event of an accident or vehicular damage.
- Fuel policies: Does the van need to be returned with a full tank of gas? Research the closest gas stations to the drop-off location to reduce stress.
- Best practices when loading/unloading cargo: When loading, place heavier items on the bottom and distribute cargo weight evenly. This will help maintain equilibrium while driving. Always load and unload in a safe area, away from busy roads or unclean areas.
- Plan your route: Before the trip starts, map out your route to ensure you know where you’re going. This can help you avoid getting lost and minimize fuel usage.
- Inspect the van thoroughly: As mentioned earlier, take a few minutes to check the van for any existing damage. Double-check that all mechanical systems are functioning seamlessly. In the event that there are issues, document them to avoid problems upon return.
- Keep the receipt: Save the rental agreement and any receipts until you return the van and receive confirmation of final charges.
FAQs about renting a van for the day
What fits in a 9-foot cargo van?
A 9-foot cargo van typically offers 200-300 cubic feet of space. This can can accommodate:
- Furniture: Small sofas, mattresses, and dressers, as well as small-to-medium boxes.
- Equipment: Tools, lawn care equipment, and construction materials.
- Bicycles: Up to 10 adult bikes, more when the front wheel is removed.
- Appliances: One or two large appliances such as a refrigerator or washing machine.
What vehicles can seat 12 passengers?
Vehicles that can seat 12 passengers include the Ford Transit, Chevrolet Express, and Mercedes-Benz Sprinter. Minibusses and shuttle buses can accommodate 12 riders, as well.
What types of vans are available for daily rental?
For a one-day van rental, consider renting a passenger van, cargo van, or minivan.
How much does it cost to rent a van per day?
Daily rates vary when renting a van, however passenger vans typically range from $80 to $150 per day, while cargo vans and minivans can be around $60 to $120. The price will change according to season, day of the week, and duration of the rental period.
Can I rent a car for just a few hours?
Yes, some rental companies offer hourly rentals. Be sure to check with specific rental companies for hourly rental policies and availability.
Rent a Greenvans van for the day! Get your free quote here.
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