Rental Requirements
Anyone who plans to drive one of our vans must have their own personal auto insurance with primary liability coverage and collision coverage. Each driver must submit their proof of insurance online in advance and be added to the rental agreement before they are eligible to drive one of our vans.
If you or one of your drivers do not have personal auto insurance, you may purchase the appropriate coverage through Greenvans. Each driver will still need to submit their driver’s license online in advance. (RLP, SLI, PEI/PAI are not available in Rhode Island).
WE OFFER FOUR TYPES OF INSURANCE COVERAGE:
Renter’s Liability Protection (RLP)
What is Liability?
Liability occurs when you (the renter or driver) are at fault in an accident and cause damage, either property or bodily injury, to a third party.
Greenvans requires ALL drivers to have primary liability coverage for state minimums.
If you don’t have your own primary liability policy, you can buy our coverage option called Renter’s Liability Protection (RLP).
Renter’s Liability Protection (RLP) affords the renter primary liability coverage up to the minimum financial responsibility limits of the State. This insurance will help protect you should you injure another person in an accident or damage the property of another while operating your rental van, up to the policy limits.
Cost: Varies by branch.
Deductible: $2,500
Renter’s Collision Protection (RCP)
What is collision damage?
Collision damage is any damage done to our van during the course of your rental.
Renter’s Collision Protection (RCP) covers any physical damage to our van up to $20,000 with a $250 deductible.
If you have purchased RCP for your van rental and are involved in an accident that results in damage to our passenger van, you would only be responsible for a $250 deductible and would not have to submit a separate claim to your insurance company.
You are not required to purchase RCP – If you are involved in an accident during your rental that results in damage to our vehicle, you must either immediately reimburse Greenvans for the cost of the damage or submit a loss claim to your insurance company and they will pay us on your behalf. You would be responsible for whatever deductible that your insurance company charges (this varies greatly – depending on your policy), and any additional points/surcharges added to your insurance premium as a result of the loss.
If you do not have full coverage insurance (meaning liability but no collision), purchasing RCP from Greenvans will satisfy our minimum collision protection requirements.
Cost: You can purchase our RCP for $29.99 per day with your van rental.
Deductible: $250
Supplemental Liability Insurance (SLI)
Supplemental Liability Insurance (SLI) is an optional coverage that protects you against third-party liability claims for bodily injury or property damage as a result of an accident during your rental period.
SLI provides additional liability coverage beyond the limits of your primary liability policy (or our Renter’s Liability Protection (RLP) if purchased) up to $300,000. SLI DOES NOT PROVIDE PRIMARY LIABILITY COVERAGE. If you purchase SLI from Greenvans, each of your drivers must still carry his or her own primary liability coverage, or you must purchase RLP from Greenvans.
SLI does NOT PROVIDE PRIMARY LIABILITY COVERAGE.
Cost: Varies by branch.
Personal Effects & Personal Accident Insurance (PEI/PAI)
Personal Effects (PEI) and Personal Accident Insurance (PAI) are offered as a bundled package.
PEI is an optional coverage that provides you with limited coverage from loss or damage to your personal belongings caused by theft, damage or an accident to the van.
Personal Accident Insurance (PAI) provides you with accidental death coverage, accidental medical expense coverage, and travel assistance while you are in one of our vehicles during the rental period.
Cost: Varies by branch
FULL COVERAGE
If you would like to purchase all of our insurance as a bundled package, we offer RLP, RCP, SLI and PEI/PAI as a package for a discounted rate. The cost of full coverage varies by branch.
You must be 21 years or older with a valid US driver’s license to rent and drive one of our 15 passenger vans. Nobody under 21 years old is allowed to drive our vans.
We require 30% of the total rental fee in advance to secure your reservation. The remaining balance is due when you pick your van up on the first day of your rental.
We will also place a $500 security hold on your card at the time of pickup. This hold will be released back to your card when you return the van, minus any additional charges for fuel, smoking fee, cleaning fee, mileage charges, parking or speeding tickets.
Rentals longer than 30 days have the option to opt into weekly payments – we will bill your card for a predetermined amount on the same day each week, plus an additional financing fee. Weekly payment arrangements must be made in advance and require approval. Please contact us for more information.
If your balance is not paid in full by the end of the rental period, a late fee of 10% of the open balance will accrue every seven days past due.
Payments may be made by credit card, debit card, check or wire transfer, however, if you pay by check or wire we must have a major credit card on file at the start of the rental for incidentals.
You may use a debit card to pay your balance at the start of the rental, but we’ll place an additional $500 security hold on your card for the duration of your rental period. This security hold will be applied on the first day of your rental when you pick up your van.
The 30% reservation fee is required to reserve and is refundable up to 3 days before the start of your rental. If you cancel within this 3-day window, your deposit is held as a credit for a future rental.
We don’t charge for additional drivers. You can add as many drivers to your reservation as long as they all meet our insurance and age requirements.
All drivers DO NOT need to be present at the time of pickup as long as they have submitted their license and insurance information in advance. Once you make a reservation with us, you’ll receive a confirmation email with a link to upload the license and insurance info for each of your drivers.
FAQs
Our main offices are in Philadelphia, PA, Providence, RI and Richmond, VA.
We service the Boston area and greater New England area via delivery from our Providence office.
We service New York, New Jersey, Baltimore, and Delaware area from our Philadelphia office.
We service the Washington, D.C. area from our Richmond office.
If you’re looking for a van rental out of a different city, please contact us here for custom delivery options.
You can reserve your van through our online reservation system here, or you can call us at (833)-640-8267 and we’ll set up a reservation with you over the phone.
Once you select your dates, locations, and times, you’ll be asked to pay a 30% reservation deposit to lock in your van rental. Once you make your deposit payment, your van is reserved with us and your reservation is guaranteed. After you reserve, you’ll receive a confirmation email and a text message with your reservation details.
We rent one model 15 passenger van: The 15-Passenger Ford Medium Roof Transit 350 XLT.
This van fits 15 people including the driver, has 4 child-seat latches and has a 9’ clearance rate.
Depending on the amount of people you’ll have riding with you vs. the amount of cargo they’ll be carrying, you can have several different seating configurations. Please see our vans page for more information about each configuration.
With all rows of seats left in the van, our vans have seatbelts for 15-passengers including the driver.
If we remove one row of seats for extra cargo space, you’ll have seatbelts for 11-passengers.
If we remove two rows of seats, you’ll have seatbelts for 8-passengers.
Yes we can! With all 4 rows of seats in the van there is limited cargo space behind the last row.
We can remove the back row which leaves seats for 11 passengers and extra room for cargo, or we can remove two rows to leave seats for 8 passengers and plenty of cargo space for gear, merch and luggage.
A 15-passenger medium roof transit with the back two rows removed is a standard seat setup for most touring bands.
Please see our vans page for more information about each configuration.
With all four rows of seats left in the van, there is very limited space behind the last row of seats for luggage and bags. Small soft bags and backpacks can fit under the seats, and small soft bags can fit behind the last row of seats. If you’re traveling with fewer than 15 people, we recommend having us remove the last row of seats to make room for luggage. See our vans page here for photos of this setup for reference.
The sooner, the better! We recommend making a van rental reservation AT LEAST 30 days in advance. 60 Days in advance for peak summer travel and touring season is even better in order to guarantee we’ll have a van open for you. We always do our best to accommodate last-minute rentals if our availability allows. We require at least 48 hours notice in advance to make a reservation online.
Typically we have a 3-day minimum for our passenger van rentals. However, depending on the season and our availability, we can often accommodate 1 and 2 day rentals.
All rentals with delivery have a 5-day minimum. There is no maximum rental limit.
If you need to book a rental shorter than 3 days, please reach out to us here and we can work with your scheduling needs if possible!
Nope! We work with many international rental customers. However, all drivers do need to carry their own personal auto insurance policy with primary liability and collision coverage.
If you are not a U.S. Citizen, your auto insurance will not provide coverage for a rental vehicle in the U.S. so you’ll need to purchase auto coverage from Greenvans.
Click here to learn more about our insurance coverage options for international drivers.
We recommend using your own primary liability and collision insurance to cover you during your rental, but if you’re coming from outside the U.S. or if you don’t have your own personal auto policy, you can buy certain coverages directly from us depending on which office you pick up from.
Please click here to find out more about the types of auto insurance options we can provide and what you need to rent from us.
Nope! You don’t need a special license to rent and drive a 15-passenger van. You DO need to have a personal auto insurance policy with primary liability and collision coverage. If you do not have full insurance coverage you may purchase our insurance if you’re renting a passenger van from our Philadelphia office.
You can take our vans into Canada but not Mexico.
We require 30% of the total rental fee upfront to reserve the van. This reservation deposit is refundable if you cancel anytime up to 3 days before the start date of the rental.
If you cancel within 3 days of the start date of your rental, your deposit is non-refundable but will be held as a credit for any future rental. You are responsible for the full rental fee upon picking up your van.
Yes! We do allow you to tow a cargo trailer with our 15-passenger rental vans.
All of our vans come with factory class 4 hitch receivers with 7-pin and flat-4 wiring connections. Towing capacity for the medium roof transit passenger vans is 4500 lbs. We charge a $12 per day towing fee to cover the additional wear and tear on the van while towing.
We do not rent trailers and we do not provide drawbars and ball mounts.
Yes. We allow 300 free miles per day over the course of your rental. We charge $0.39 per mile over that limit.
For example, with a 10-day rental you’ll have 3000 free miles total. If you travel 3500 miles within that time frame, your mileage charge will be $195 (500 x $0.39).
We do have unlimited mileage packages available for an addition fee for rentals shorter than 10 days.
You have two options regarding tolls:
Option 1: During your rental, you are welcome to bring and use your own EZ-Pass or equivalent transponder to cover any toll fees. This is the least expensive and simplest way to handle any tolls. In most states, the EZ Pass rate is lower than the pay-by-plate rate, and it can take anywhere from several days to several weeks for pay-by-plate bills to arrive.
Option 2: You can opt to use our third party pay-by-plate service. You’ll be automatically billed by Global Tolling Services (GTS) for tolls through your Greenvans reservation with the card on file. The third party service charges a fee of $4.95 plus the cost of the toll(s) for each day that you go through a toll booth.
If you don’t pass through a toll on a given day, you won’t incur the service fee for that day. The service fee is capped at 10 days, so on longer rentals, you won’t be charged for more than 10 days of service fees. Keep in mind that pay-by-plate charges may not appear until after your rental has concluded due to processing delays.
For more information please contact us here.
We are very proactive when it comes to preventive maintenance, but if you’re on a longer rental, you may need to take your van in for an oil change, tire rotation, or general service.
Our vans require oil changes every 10,000 miles.
We reimburse for all regular service and mechanical repairs.
If you’re coming up on an oil change interval, the van will indicate that you need to schedule an oil change soon. We recommend any Ford Quicklane, but any nationwide service chains like Valvoline, Firestone, Pep Boys will work as long as you inform them that the vans need Full Synthetic Oil.
Reach out to us here if you have questions about on the road service.
We don’t cut corners when it comes to preventive maintenance and safety!
While breakdowns and mechanical issues are rare, some issues are out of our control and can happen. We take excellent care of our vehicles to minimize the chance of any mishaps. All of our vans are dealer serviced before and after every rental and all of our vans are either the current model year or one model year old.
For minor issues like a flat tire, dead battery or lockout, you’ll find our roadside assistance number on your van’s key fob. This service is available 24/7 for your convenience.
Ford Roadside Assistance: 1-800-241-3673
If you experience any other major issue, get yourself to a safe place and call our emergency line as soon as possible to let us know.
Greenvans Emergency Line: (833) 456-5700
We’ll assess the severity of your situation and make a plan. If necessary, we’ll make arrangements for a tow company to bring your van to the nearest Ford dealer or nearby service department for repairs. Depending on the issue and where you are in the country, the timeline for repairs varies greatly. Some issues can be resolved the same day, but some will need more time.
If circumstances force your van to require more than two days worth of repairs, we’ll make arrangements to either send a new van of ours to you as quickly as possible or find you a replacement vehicle from another company (either temporarily or for the remainder of your rental). We cover all expenses associated with a van breakdown including any towing charges, repair costs and if the breakdown requires you to stay overnight, we’ll cover up to two hotel rooms.
Please keep in mind that we treat issues with our vans very seriously and we’re working with you to make sure you’re able to keep your schedule. Our team is excellent at crisis management in these situations, but sometimes there are circumstances beyond our control. We are not liable for any lost revenue or downtime due to mechanical issues.
We do! You can make a reservation for pick-up and return between our locations here. Additional one-way fees apply between certain locations.
If you’re looking for a one-way rental to or from a custom location, please contact us directly here for pricing and availability.
Our offices are open from 9AM-6PM Monday thru Friday and 9AM-12PM on Saturdays. We are closed on Sundays. Please note that all pick-ups are by appointment only. We schedule your van pickup time with you in advance to make sure you don’t have to wait around at the time of pickup.
Deliveries are by appointment and must be scheduled ahead of time with us in order to ensure that the van will be delivered where, when, and how you want.
If you have a flight that comes in outside of our normal office hours, we can often accommodate remote after hours pick-ups when necessary. Please contact us if you need to schedule a van pick-up outside of our normal office hours.
There is no smoking allowed in our vans. You will be charged a mandatory $500 cleaning fee if there’s evidence of smoking in our van during your rental, including cigarette butts, ash, or a lingering scent of smoke.
Yes!
We do our best to clean and sanitize each van between every rental, but pet hair/dander can be some of the most difficult messes to clean. We ask that if you do bring your pet into the van that you take the time to vacuum out any pet hair or dander before returning the vehicle, otherwise we will charge a $200 cleaning fee.
Yes! All of our vans come standard with Apple Carplay and Android Auto. When you connect your phone, you’ll see your maps displayed on the main screen as well as access to all of your music, Siri and your phone.
Learn more about the features in our vans here.
Nope! Our vans do not come with TVs or any other aftermarket entertainment systems. Sorry! The vans do have Apple Carplay and Android Auto as well as Sirius XM radio and USB ports in every row to charge devices.
We accept all major credit cards, debit cards, wire transfers, and business checks. If you pay by check or wire then we’ll still need a credit or debit card on file at the time of the rental for incidentals.
We place a $500 security hold on your card at pick up for every rental. This hold will be released when you return the van barring any mileage or fuel fees. We do not accept personal checks.
At the beginning of your rental we charge a $500 mandatory security hold in addition to the rental fee to cover any incidentals accrued during your rental, including fuel chargers, mileage fees, cleaning and smoking fees.
Upon returning your van we will refund your security deposit, which depending on your bank will return to you in 3-5 business days.
Our goal is to complete every part of the rental process with you online in advance of the rental.
When you come to our office to pick up your van (or when we deliver the van to you), 99% of the rental process has already been completed.
Once you make your reservation, you’ll receive a confirmation email with a link to submit all of our required information for all of your drivers. As long as all of your information is submitted correctly in advance, you do not need to bring anything with you.
Keep in mind that you will be responsible for the remainder of your rental’s balance and the security hold upon picking up your rental van.
Yes! If your band or company has a commercial insurance policy that provides liability and collision coverage then you’re able to use that coverage in place of each individual drivers’ personal auto policy.
In order to use your commercial coverage, you’ll need to provide us with a Certificate of Insurance (COI) prior to the start of your rental that fulfills our requirements and names Greenvans, LLC as the loss payee. Click here for our van rental COI requirements and pass this on to your commercial insurance agent.
Yes! If you have state sales tax exemption in either Pennsylvania, Rhode Island, or Virginia then we are able to remove the state sales tax as long as you provide us with proper documentation for the state sales tax exemption status. We are unable to provide tax exemption for any other state.